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  • Reply to: Basic vital record question   22 hours 25 min ago

    An additional question regarding series and volumes...

    I have noticed that in some places EE uses "volume" (or vol.) and in some cases, EE seems to omit "volume." Examples below...

    From section 9.4, page 435, reference note 3 (Allegheny Co., PA) uses "vol. 48: 646" to denote volume 48, page 646. Reference note 1 on the same page (Mobile Co., AL) omits the word volume (or vol.) and uses "4:378" to denote what I assume is volume or book 4, page 378. There are additional cases where the word "volume" seems to be omitted. On page 437, the reference note example for Hocking Co., OH uses "C:46" to denote, again, what I assume is volume or book C, page 46. Is it a preference whether to include volume or book or is there a difference in these uses?

    Also, section 8.15, to which you refered me, has the following example which omits "volume" and also omits a comma between the title and number...

    "Chancery Count Minutes 2: 123"

     

    So is the word "volume" or "book" necessary for clarity, or can it be safely omitted in most cases? Would the following examples all be correct or is there a use case for each one?

     

    Vital Statistics: Births, volume 1: 2

    Vital Statistics: Births, 1: 2

    Vital Statistics: Births 1:2

     

     

    Also, regarding the same BMD records that we have been discussing from Randolph Co., NC, there seems to be some discrepancy in whether the "Vital Statistics: Births" is in "volumes" or in "books." for several years I had always heard them referred to as "volumes" by the folks at the Register of Deeds office. The indexes for the records refer to "book" and page numbers, and not "volume" and page numbers. Also, the stickers that I mentioned previously that have been placed on each page or document references a "Bk" number and "Pg" number, and not a volume number. Is it important to make a distinction between volume and book in this context? Again, they had always been referred to as "volumes" by those at the office, and I'm certain that you would receive the correct document if you requested it by volume and page, but I'm just curious as to your thoughts on this. I'm adding a death cert with an example of the sticker I'm talking about. It's the top right hand corner. Hopefully, you will be able to open the PDF.

     

     

  • Reply to: Basic vital record question   1 day 2 hours ago

    Thank you for the additional suggestion. I'm not sure why you can't open the PDF file of the certificates that I posted. I am able to open them through Chrome and MS Edge without issue.

  • Reply to: Basic vital record question   1 day 4 hours ago

    Well, done jdchess78. There's also one other refinement you might consider for clarity, so that readers of your citation (or you, at a later date after your recollection of this source grows cold) won't wonder about that phrase "Vital Statistics." (Are you using it as the name of an office? As a record type? Or is it the title of that register?)  EE 8.15 recommends using quotation marks around the exact title of "Distinctively named volumes."

    Yes, including the record descriptor "certificate of birth" in the reference note is valuable. Given thay "birth registers" contain various types of birth records, each with differing amounts of data and differing "generations removed from the original," specificity is valuable.

    I've not been able to open your attached certificate, for some reason.

  • Reply to: Basic vital record question   1 day 20 hours ago

    No option to edit posts (unless I'm missing it) is a little frustrating at times. That last reference note for the marriage license should have been...

     

    Montgomery County, North Carolina, Marriage Licenses, volume 6: 31, marriage license and certificate for Randall Dennis and Ola Hunsucker, 1910; Register of Deeds Office, Troy.

  • Reply to: Basic vital record question   1 day 20 hours ago

    Looking at the document (birth certificate for Max Dennis) and info that I posted, here's what I have for the citation...

     

    Source List

    North Carolina. Montgomery County. Vital Statistics: Births. Register of Deeds Office, Troy.

     

    Reference Note

    Montgomery County, North Carolina, Vital Statistics: Births, volume 1: 1094, certificate of birth for Max Dennis, 1914; Register of Deeds Office, Troy.

     

    Shortened Ref Note

    Montgomery Co., NC, Vital Statistics: Births, vol. 1: 1094, Max Dennis, 1914.

     

    How do these look? In the reference note, is the "certificate of birth for" part necessary or useful? If so, I assume the same would apply to marriage license and certificate filed using the same volume and page system. I'm attaching a copy of me great grandmother and grandfather's marriage license and certificate from the same Register of Deeds office in Troy, NC. Here's the citations. How do these look?

     

    Source List

    North Carolina. Montgomery County. Marriage Licenses. Register of Deeds Office, Troy.

     

    Reference Note

    Montgomery County, North Carolina, Marriage Licenses, volume 6: 31, marriage license and certificate, Randall Dennis and Ola Hunsucker, 1910; Register of Deeds Office, Troy.

     

    Shortened Ref Note

    Montgomery Co., NC, Marriage Licenses, vol. 6: 31, Dennis-Hunsucker, 1910.