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  • Reply to: D.O.C.U.M.E.N.T.A.T.I.O.N.   37 min 33 sec ago

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  • Reply to: E-mail question   12 hours 2 min ago

    This is the first time I have had occasion to try and cite an email :) :) :) 

  • Reply to: E-mail question   12 hours 19 min ago

    This will be for a formal footnote in a research report, not in my private notes.  I knew a certain Missisippi county was a burned county so I emailed the Clerk of the Court asking if she had the exact date of the fire (she did) and if any records survived (none did) I need this citation to show why I am lacking certain expected records. I thought this would be a better source then something like the Handybook or Redbook. Even if I had found a newspaper article detailing the fire (I didn't) I would still need an official to confirm that no records survived.

    So I should cite it as an email between she and I but just leave the email address off completely?

  • Reply to: E-mail question   14 hours 23 min ago

    Good morning, miclew. Such a short question--and such a long answer to follow!  Your two sentences have several issues to unpack.

    1. In our own citation, we don't insert the square-bracketed phrase [(E-ADDRESS FOR PRIVATE USE)].  In everyday writing and notetaking, square brackets mean "This is something that is not in the original. It's an instruction or extra information that I, as editor, am adding in." In IT language, square brackets with captialized words inside also indicate instruction.It flags a variable where the user should substitute real information for the placeholders.  If a citation needed to include those exact words, your EE models would simply type those words. It would not use the conventions that say "Hey, I'm an instruction" and it would not use the all caps that scream, HEY, I'M AN INSTRUCTION!  It would also just put the addresl in parentheses. It would not use the parentheses for the address and then put that parenthetical passage into square editorial brackets.  (There's a prior Forum thread on this from 2012 at
    2. Your supposition that email from businesses and public offices would not be subject to the same privacy rules as e-mails from individuals is correct. However ...
    3. As you will notice from EE's various examples of citing material received from staff at companies and public offices, none contain email addresses. Email addresses in these offices are typically based on a personal name, and office staff tends to have a high rate of turnover. An email address from someone who sent you a court case today is not likely to be workable a year or five years from now. If you anticipate ordering several things from this office fairly soon and you want to note the email address of that individual with whom you have established a contact: fine. We can always add into a citation any additional information we feel will help us. But the email address (like street addresses for businesses and public offices) would not be part of a core citation.
    4. Email addresses and postal addresses need to be recorded when we cite private entities for whom personal contact information is not public. This leads us back to Point 1 above. If, in our research notes, we put that capitalized phrase "[(E-ADDRESS FOR PRIVATE USE)]," instead of the actual e-addess, then we've failed to record essential information.
  • Reply to: Have I been driven by my genealogy software ?   1 day 14 hours ago

    Yep, Russ. When we see an assertion about an event, we would like for it to be a fact!  But, it's just a claim until we assemble adequate proof.