I abstracted various newspaper records, vital records, warnings out of town and overseers of the poor records into 20+ databases. I created abstract summaries and exported them into four primary databases, then output them into pdf files and copied them into four MSWord documents and added introductory information.
I have shared the files with various individuals and organizations. One of the organizations is adding the information to their web server databases and I am providing them with copies of the abstract summaries from the 20+ databases in tab delimited files.
The organization wants to know how they should cite the information.
If it were just the MSWord documents my feeling is that I would use the following:
Sean Furniss, “Abstracts of Transcription of Portsmouth Town Records for Expenses of the Overseers of the Poor,” 13 January 2012. Abstracts created from transcriptions of Portsmouth Town Records created by the New Hampshire Secretary of State, 1936-1937.
Sean Furniss, “Abstracts of Portsmouth, New Hampshire, Warnings Out of Town,” 1 February 2012. Abstracts created from copies of the original documents at the New Hampshire State Archives, Concord, New Hampshire.
Sean Furniss, “Abstracts of Transcriptions of Portsmouth Town Vital Records,” 1 Febraury 2012. Abstracts created from transcriptions of Portsmouth Town Records created by the New Hampshire Secretary of State, 1936-1937.
Sean Furniss, “Portsmouth, New Hampshire, Newspaper Abstracts, 1776-1800,” 14 January 2012. Abstracts created from the online newspaper images of the America’s Historical Newspapers, Early American Newspapers Series 1, 1690-1876 and from newspapers reviewed at the Library of Congress and the Library at Dartmouth College.
But since what they are using is actually summarized information from my databases, I am not quite sure just what to recommend to them. Very few individuals would really want tab delimited fields and/or understand the issues of tab delimited files and databases.
Should I just give them the MSWord file citation or create something more complex that addresses the 20+ databases?
I would appreciate thoughts/suggestions.