How to Cite a digital image viewed on Ancestry.com when Ancestry.com is not correctly citing the original source?

Hi,

I am trying to create a citation for a tax digest from 1878 that I viewed (digital image) on Ancestry.com.  The title of the collection on Ancestry.com is "Georgia Property Tax Digest, 1793-1892."  However, when I attempted to cite the original source, the information on Ancestry.com is "Georgia Tax Digests[1890], 140 volumes, Georgia Archives, Morrow, GA".  The original source citation given did not seem to match the title of the collection, so I contacted the Georgia Archives to figure out why.  Turns out that Ancestry had originally created online digital images of the 1890 tax digests from the GA Archives, of which there are 140 volumes, but since that time they have added to the collection, copying many more volumes from the GA Archives that span the years 1793 to 1892.  In other words, the title of the collection is correct but the original source citation still being given by Ancestry.com is outdated and wrong. 

So, in creating my citation, do I just copy the original source information currently shown on Ancestry.com, be it right or wrong (since that is, after all, what they are citing), OR do I change the original source information in my citation to what I know to be correct per my discussion with the GA Archivist?

 

Submitted byEEon Sun, 03/16/2014 - 17:10

ANackman, your problem is a common one, regardless of the archives or the online provider that we use. EE demonstrates the problem in various ways with several suggestions for handling it. We are now assuming that you've looked at all the different index entries under such terms as "correcting," but are puzzled as to how to "translate" a correction from some other instance to your specific case.

Let's consider a piece of advice that appears throughout EE (here, I'll quote specifically from 11.40):

"Your citation should be to the data you actually find, although you may add any clarifications you feel are needed, so long as it is clear that the clarification comes from you and not the source."

You state that the problem arose when you "attempted to cite the original source." In reality, you aren't citing the original because you haven't used the original. You are citing an image at Ancestry's database. Therefore, as 11.49 counsels, you identify what you have used and what you have found.

EE would say that your problem arose when you attempted to supply data for the citation field that is generically known as "source of the source"—that is, what your source (Ancestry) says is its source. Ancestry does, indeed, identify that as "Georgia Tax Digests [1890]. 140 volumes. Morrow, Georgia: Georgia Archives." Therefore, this is what you should report in the "source of the source field"—with those quotation around the whole to indicate that you are quoting Ancestry exactly.  (It's also not a standard citation format but, because you are quoting, you would copy it exactly and use those quotation marks.)

Now, you—as a thoughtful researcher—have realized that your source is misleading and you wish to make a correction. As the first bullet above says, "You may add any clarifications you feel are needed so long as it is clear that the clarification comes from you and not the source." If your explanation is short, you can simply place a semicolon after your quote from Ancestry and then add your explanation. If your explanation runs to multiple sentences, then just put a period at the end of your quote from Ancestry and launch into whatever explanation you feel you need to give.

EE would also caution on one point: Never would EE alter a provider's citation to conform with something learned in a telephone conversation with an archivist. It is much too easy for a misunderstanding to arise in a phone conversation. We may be discussing one item, while the archivist thinks we are discussing some other perhaps-related item.

Submitted byrworthingtonon Sun, 03/16/2014 - 17:55

Dear Editor,

Interesting question, as I just did a blog post on this topic. I am a user of Family Tree Maker and was involved is a couple of discussions on this, but the subject was on including a Citation in meta data on the image. I thought I would share how I handed this subject.

I was wondering how this method would work.

http://ftmuser.blogspot.com/2014/03/ftm2014-image-citations.html

This gives me the Citation within Family Tree Maker, but it also appears in the Media Gallery. Each event or fact that is linked to the Citation, but the citation is also on the media file / image that can be seen in the Ancestry Member Tree if one just looks at the Gallery (images).

Russ