Dear Evidence Explained,
I am new to the world of citations. I am quickly learning that it is a study all on its own. I have your Evidence Explained book, 3rd edition and have also read numerous postings (several times) on this forum. All of which are very informative. I have to admit my head is swimming in information at the moment.
I am attempting to create a citation template for documents found on FamilySearch relating to births and deaths in the province of Ontario, Canada. I am working on one project only and I hope that my approach can be used throughout my project for consistency relating to information found on (mega) database providers websites.
I have created the citation below based on both the document and database approaches. I am trying to decide which approach I should use. I understand that researchers use the database approach to reduce the number of source entries. Also I gather that if the item/person of interest phrase is too long the document approach might be better.
Would you be able to guide in the pros and cons for each of the approaches? Also when is a subject phrase too long? How much information needs to be in the citation if the information is contained in the text being cited?
I thought I was beginning to understand then I stumbled on the use of dual source entries. Now I am a bit confused and that includes a different format for the source entry. Why do we add database information in the source entry in a document approach?
I gather my other decision for my template is the use of a URL address directly to the webpage and image number vs a URL to a collection and waypoints and image number. Is there a benefit of using one over the other?
Is it important to have a couple of different ways to access information found on a database provider website in the citation in case the database owner changes its structure?
Thank you very much,
Source List Entry
Ontario. ‘Death Registrations.” Schedule C. 2023.
Ontario. ‘Death Registrations.” Original register. Imaged as "Canada, Ontario Deaths, 1869-1937 and Overseas Deaths, 1939-1947." Database with images. FamilySearch. https://www.familysearch.org/search/collection/1307826. 2023.
“Canada, Ontario Deaths, 1869-1937 and Overseas Deaths, 1939-1947." Database with images. FamilySearch. https://www.familysearch.org/search/collection/1307826. 2023.
First Reference Note
Document approach (Citation to the Collection’s URL, plus waypoints)
Ontario, “Death Registrations,” Item 1, Schedule C, Division of Metcalfe, p. 386-387, Henry Hawkin, died 7th August 1897, farmer of lot 9, con 4 Metcalfe, registration no 16514; imaged in "Canada, Ontario Deaths, 1869-1937 and Overseas Deaths, 1939-1947," database with images, FamilySearch (https://www.familysearch.org/search/collection/1307826: accessed 14 Feb 2023) digital film 4171539, deaths> 1897> no 13463-18955> 806 through 807 of 1636; imaged from FHL microfilm 1853837, citing MS-935, Registrar General, Archives of Ontario, Toronto.
Database approach (Citation to the exact URL page and image)
"Canada, Ontario Deaths, 1869-1937 and Overseas Deaths, 1939-1947," database with images, FamilySearch (https://www.familysearch.org/ark:/61903/3:1:S3HT-DTJQ-95Y: accessed 14 Feb 2023), images 806 through 807 of 1636, image for Henry Hawkin died 7th August 1897, farmer of lot 9, con 4 Metcalfe, registration no 16514; imaged from FHL microfilm 1853837, citing MS-935, Registrar General, Archives of Ontario, Toronto.